Case study

Vela Flora From occasion and budget to a card with a personal message – a shop that helps people choose a gift

Vela Flora is a Gdańsk studio that creates everlasting bouquets, soy candles and gift sets and ships them across Poland. We built a shop with personalization, a gift finder and a custom-project path, plus a panel that shows the studio every day what needs its attention.

Industry
Florist studio and online shop
Location
Gdańsk, shipping across Poland
Technology
OVH hosting, [UZUPEŁNIJ – technologia]
Vela Flora shop home page on a desktop – the headline “Kwiaty, które zostają na dłużej.” (Flowers that stay with you longer) and a photo of an everlasting bouquet in cream and burgundy tones

01Problem

A gift shop has a harder job than an ordinary catalog. Customers often don’t know where to start, want to add a personal message and see how it will look, or have their own idea that isn’t in the range. A cart alone can’t handle that – without dedicated paths, such orders end in back-and-forth messages and notes taken by hand. On top of that comes the everyday life of any shop: payments, shipping, stock levels, reviews and messages that are easy to miss when each of them lives in a different place.

02Solution

We designed the shop around the way people look for gifts. Collections have filters and sorting, and the “Znajdź mój prezent” (Find my gift) wizard asks about the occasion and budget and instantly shows matching products. Those who prefer to start with the occasion pick it from a list: birthday, anniversary, wedding, Mother’s Day and more.

On the product page, customers type a personal message and see a live preview of the card with their text. If they don’t know what to write, they can use suggested wishes. People with an idea of their own get a separate “projekt indywidualny” (custom project) path, and shorter questions reach the studio through “Zapytaj pracownię” (Ask the studio). On top of that: customer accounts with favorites, a newsletter and a gallery of past work.

The studio panel starts the day with an overview: paid sales, number of orders, average order value, new customers and a weekly sales chart. The “Warto zajrzeć” (Worth a look) list gathers everything that needs a response – unpaid orders, new custom projects, reviews awaiting moderation, low-stock products and message delivery errors. The studio gets notifications about new projects.

Every area has its own module: Orders, To prepare, Requests and projects, Live chat, Customers, Products, Content and pages, Photo library, Discount codes, Reviews, Messages and Archive. Several people can use the panel, each with their own account and the right role. Before sales start, the “Gotowość sklepu” (Shop readiness) checklist checks the catalog, company details and documents, e-mail, payment method and InPost.

Vela Flora product page on a phone – the personal message field and a preview of the card with the wishes typed in
Website on a phone

03Website features

  1. Shop with a cart, filters and sorting
  2. Personalization with a personal message and a live card preview
  3. Suggested wishes for those who don’t know what to write
  4. “Znajdź mój prezent” (Find my gift) wizard – occasion and budget
  5. Gifts by occasion: birthday, anniversary, wedding, Mother’s Day and more
  6. “Projekt indywidualny” path for orders based on the customer’s own idea
  7. “Zapytaj pracownię” question form and live chat
  8. Customer accounts and favorite products
  9. Online payments and InPost shipping
  10. Newsletter sign-up with consent
  11. Gallery of past work
  12. Terms, withdrawal and complaints, privacy policy, cookie settings
Vela Flora studio panel on a phone – recent orders with number, date, amount and payment status
Panel on a phone

04Owner panel

What the owner does from the phone – and what happens without them.

  • Overview: paid sales, number of orders, average order value, new customers, weekly sales chart
  • “Warto zajrzeć” list: unpaid orders, new projects, reviews to moderate, low stock, message delivery errors
  • Orders with payment status and a “To prepare” list
  • Requests and custom projects with notifications
  • Products, stock levels and photo library
  • Content and subpages edited without a developer
  • Customers, moderated reviews and discount codes
  • Live chat and messages in one place
  • Archive
  • “Gotowość sklepu” checklist: catalog, company details and documents, e-mail, payments, InPost
  • Team and security: several accounts with roles

05Style

Elegant and warm: a cream background, a deep burgundy accent and serif headings that suit handmade bouquets. The tone is personal – “Ręcznie. Z sercem.” (By hand. With heart.) – and the details are carefully crafted, from the card preview to the round “z miłości do detali” (out of love for detail) stamp.

Technology

OVH hosting, [UZUPEŁNIJ – technologia]

See the live site

The site is live at velaflora.pl. Open it in a new tab and go through the ordering process the way a customer would.

The full Vela Flora home page: collections, products with personal messages, custom projects, the “Komu sprawimy uśmiech?” (Who shall we make smile?) gift finder, occasion picker and newsletter sign-up
The full home page – Scroll inside the frame to see the whole page, top to bottom.

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